Create Data Archiving Process

For InfoProviders (InfoCubes and DSOs) a standard Data Archiving Process has to be created to archive the data first.

As of SAP BW 7.30 Advanced Data Store Object archiving is supported (except Data Acquisition Layer). NLS reporting is available for all storage types supported by OutBoard.

For PSAs and Change Logs the archiving is done only inside OutBoard.

Data Archiving Process (DAP) can be created by using transaction RSDAP or from the Administrator Workbench (transaction RSA1) by selecting an InfoProvider
1. right click your InfoProvider
2. Select "Create Data Archiving Process" (if none exists) or go to "Data Archiving Process", where you can Display, Change and Delete Archive processes.
When archiving a group of objects, above the standard SAP functionality, OutBoard provides automated DAP creation as mass processing. (See section on Mass archiving for more details)
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ΤA: RSDAP / RSA1
_{Dap creation in RSA1}
When creating/ changing the DAP there are five tabs

General Settings
Selection Profile
Semantic Groups
ADK (automatically switched off if OutBoard archiving is used)
Nearline Storage

What needs to be set up for Outboard is explained in more detail below.

_{Creating the data archiving proces}

General Settings

Identifies the type of archive storage used on a system, i.e. "ADK-Based Archiving", NLS, or both. Datavard's OutBoard works without ADK-Based Archiving.
So to enable storage by OutBoard:

Uncheck "ADK-Based Archiving"

Enter "OUTBOARD" as "Nearline Connection".

To view the connection status of Outboard, click on the scales icon on the right of the Near Line Connection input field.

_{Connection status of Outboard}

Selection Profile

Determines, which InfoObjects archiving requests are created. In figure 9, in the general settings tab under 'selection profile' Time Slice Archiving was selected therefore.
Only time characteristics can be used as primary partitioning characteristic.
Typical Time Slice Characteristics are:

Calendar day
Calendar year/ month
Calendar year
Fiscal year
Fiscal year / period
Request Date Created (for WODS)

By choosing 'Allow Arch. of non-compressed data', the user is also allowed to archive the data from F-table = non-compressed data. If you decide to allow this, the performance of archiving is lower, because needed SELECTS are more complicated. This option is available as of SAP BW 7.30.
To further partition data use the InfoObjects under 'Additional Partitioning Characteristics', by selecting from the table of InfoObjects on the right and move them to the left table (using arrows).

_{Selecting Additional partitioning characteristics, tab Selection Profile}

If non-key characteristic is used for archiving warning message and log with further information is displayed, it is highly recommended to select the time characteristic that is a part of the DSO key. The InfoProvider key fields that are available for selection are highlighted (see Figure).

_{Characteristic selection}

When there is no time characteristic in the key of the DSO, then the “characteristic for time slice” refers to a time characteristic in the data field of the DSO. The primary partitioning characteristic refers to the selection defined in the Data Archiving Process. The way archiving works is that the system will select all primary partitioning characteristics that are older than the date of the “characteristic for time slice. For more Information please see SAP guide.

Semantic Group

Due to the size of the requests that are going to be archived, these must be split into smaller parts, called "data objects".
Data objects can be defined in the Semantic Group tab of a DAP. If undefined, by default a data object is created for every 50 000 records.
In the "Semantic Group" tab you specify the structure of your archived data in a sorted way and distribute into data objects. The system reads from the database after sorting according to grouping characteristics.

_{Archived data structure}

For example if 0CALYEAR and ZMANAGER are chosen, data objects could look like this:

Data Object	0CALYEAR	ZMANAGER
1	2000	XYZ
2	2000	WZY
3	2001	XYZ

The use of Semantic Groups is optional, and can enhance the performance, when reporting and archiving data when created to an optimal structure.

_{Creating Data Archiving Process, tab Semantic Group}

The use of Semantic Groups has beneficial effects on reporting and loading OutBoard performance and is strongly recommended to use at any times. Contact Datavard Consultancy for support, to design the optimal Semantic structure for your InfoProviders, or refer to the Semantic Group Best Practices document.

InfoObjects in the Semantic group should be chosen the way that the average package size will not have more than '100 000 rows.

Nearline Storage

This tab gives an overview of Nearline connection and size of data package (data packet up to SAP BW 7.02). Data objects are grouped into data packages. When a request is loaded via DTPs, it can be parallelized on data package level.Nearline Storage

_{Creating the Data Archiving Provess, tab Nearline Storage}

We recommend keeping the size of Data Package low:

InfoCubes: 50MB
DSO: 100MB
For objects over 500 million records, should be higher (200 - 500 MB)

To determine how a new Data Package is created, can be done via two ways :
1. By defining the "Maximum Size in MB":

for InfoCubes 50MB
for DSO's 100MB

2. By defining the "Maximum Number of Data Objects":

InfoCubes: 50
DSO: 100

→ We don't recommend to use this option (number 2), because the size of an DataObject can be unpredictable

If neither of these fields are filled, there is the danger that memory limits on the application server will be exceeded causing the archiving to fail

Activate DAP

Once the Outboard settings have been completed, activate the new data archiving process.

When using OutBoard with Storage Management you will be asked to select OutBoard archiving profile (for more information please see section: OutBoard Cockpit -> Settings).

_{Aging profile} _selection

Once activated a Log Display will appear:

_{Data Archive Process activation Log}

When an DSO's primary key does not include its DAP time characteristic it is possible to encounter some problematic situations during the activation and reload of data. If a new record arrives to the DSO, with the same primary as an archived record but a different time characteristic, this record will be placed in the active table. If the archive is reloaded the system might dump, because it will find a record with the same key in the active table.

The following solution reloads, while activating a request, all the duplicate records from the archive in the active table and overwrites them with the new data.

Set an infoprovider to support reload of duplicates

Open the /DVD/NLS_SET_RELOAD_DUPLICATES report.
Insert names of your infoproviders.
Check the 'Support reload duplicates' to true to activate the functionality, ('false' to deactivate it).
Execute.

Editing the DAP

"Edit Data Archiving Process" via transaction:
RSA1
RSDAP :
a/ right click on the chosen InfoProvider
b/ choose the object type you desire by clicking on the drop-down menu in "Object Type". The Object Type can be either an InfoCube or a DataStore Object
c/ fill out the "Obj. Name" with the name of the InfoCube or DataStore Object you wish to work with
d/ process to Display / Edit. Here you view the status whether the DAP is active or not.

ΤA: RSDAP / RSA1

_{Transaction RSDAP - Display/Edit/Delete existing DAP´s}

_{Displaying the Data Archive Process}

Delete DAP

To delete a DAP, open the transaction RSDAP and press "Delete" for the chosen InfoProvider (DSO) or in RSA1 right-click on the InfoProvider and use Delete in the Data Archiving Process.

When you delete a DAP data archived in Outboard for this corresponding InfoProvider will also be deleted.

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